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real estate administrative assistant

Title posted on indeed.com - Real Estate Administrative Assistant (Full Time)

Posted on May 08, 2025 by Employer details Royal LePage Signature Realty

Job details

*Job Title:* Real Estate Administrative Assistant (Full-Time, In-Office) *Location:* 8 Sampson Mews, Unit 201 ? Shops at Don Mills, Toronto, ON *Job Type:* Full-Time | Permanent | In-Office Only *Salary:* $45,000 per year + bonuses *Must Have: Minimum of 2 Years Real Estate Admin Experience* We are seeking a proactive and detail-oriented individual to join our dynamic real estate team. This role is ideal for someone who thrives in a fast-paced environment, is highly organized, and is comfortable handling a variety of administrative and operational tasks related to real estate transactions. *The Ideal Candidate Will:* ? Be experienced in working in a high-volume real estate team or office, supporting top producers with 200+ transactions per year minimum ? Bonus if you?re familiar with Mailchimp, FUB, Canva, and other realtor systems to provide sales support when needed ? Preferably have a car and valid driver?s license to commute to work reliably and handle daily tasks ? Be eager to grow with the team into new areas as their career progresses from the proposed role ? Have experience with social media management and posting across multiple platforms Working closely with our agents and brokerage team, you will contribute to the seamless execution of deals while supporting marketing, compliance, and client service functions. If you are resourceful, tech-savvy, and passionate about real estate, we invite you to explore the opportunity to grow with us. *Ongoing Duties and Responsibilities Include:* ? Compose all relevant transaction documents for landlords, buyers, and sellers (listings, offers, amendments, FINTRAC, etc.) ? Coordinate worksheets and referral forms for realtors and organize them on a spreadsheet ? Edit and maintain project marketing materials on Adobe Photoshop or Canva ? Edit social media posts, edit reels, and create captions for social media content ? Complete and maintain accurate records of Trades / Deal Sheets and be responsible for all deal-related document submission to RLP Signature ? Gather commission cheque information from builders and coordinate drop-off at the office or lawyers, as needed ? Prepare CMAs and find comparables from MLS for different property types in the GTA ? Update deal spreadsheets daily to track mortgage pre-approvals, co-op agreements, trade sheet accuracy, invoice status, etc. *Required Skills:* ? Proficient in Microsoft Office and Google Suite (Sheets, Docs, etc.) ? Familiarity with MLS/REALM, Skyslope, and BrokerBay ? Experience with file storage and management on Dropbox and Google Drive ? Knowledge of general real estate transactions, required documentation, and RECO compliance ? Ability to create social media on Canva and cross-post to multiple platforms *Additional Information:* This is an *in-office role* located at the Shops at Don Mills: 8 Sampson Mews, Unit 201, Toronto, ON M3C 0H5 *Free parking* is available and the office is steps away from restaurants, cafés, and other amenities. Job Type: Full-time Pay: $45,000.00 per year Additional pay: * Bonus pay Schedule: * Monday to Friday Language: * Mandarin (preferred) Work Location: In person