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office clerk

Title posted on CivicJobs.ca - Clerk 3 - Legal

Posted on May 20, 2025 by Employer details City of Burnaby

Job details

Clerk 3 - LegalCompetition No: 2025-142Duration: Regular Full TimeSalary: $4,865 - 5,060 - 5,270 - 5,491 - 5,719/month (2024 Rates)Schedule: 70 hours bi-weekly; Monday to Friday from 8:00 AM - 4:45 PM (Nine-Day Fortnight)Special Notes: Normal for CUPE 23 Inside Division Collective AgreementLast Updated: 5/20/25This position works in the Legal organizational unit. This is varied and moderately difficult clerical work in the performance of a variety of office tasks requiring a good functional knowledge of departmental procedures, policies. An incumbent posts, maintains, reconciles and balances records and department accounts; prepares, processes and circulates legal documents, and files land title related documents using Legal Department precedents; composes, reviews and organizes correspondence; maintains files and indices necessary to the preparation and maintenance of diversified reports of some complexity; opens, closes, and classifies file materials; reviews a variety of documents for accuracy, completeness and conformance with departmental regulations. An incumbent makes some independent decisions based on knowledge of departmental rules and regulations, with limited supervision and instructions. Performs related work as required.Qualifications include completion of Grade 12 including or supplemented by courses in commercial subject, such as legal administration and considerable related experience; OR an equivalent combination of training and experience. Sound knowledge of modern legal office practices and procedures, including the use of various application software (legal online portal myLTSA); business English, spelling and arithmetic; record keeping and file management. Considerable knowledge of rules and regulations and operational needs which govern activities in the Legal Department. Ability to use application software to file and search legal documents on myLTSA website; to deal tactfully and effectively with the public and to maintain harmonious working relationships with office staff.Please apply online by May 29, 2025.Copies of relevant professional certificates, degrees, or tickets will be required at the time of the interview. Please contact People and Culture at 604-294-7303 if you do not receive a confirmation email within one hour of submitting your application online at www.burnaby.ca/careers. We thank all applicants for their interest; however, only those considered for an interview will be contactedApply to this positionEQUAL OPPORTUNITY EMPLOYERVisit us at www.burnaby.ca