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office administrator

Posted on June 03, 2025 by Employer details Bridge Street United Church

Job details

*Position Summary* The Office Administrator is responsible for the smooth and efficient day-to-day functioning of church operations, including administrative, financial, communications, and organizational support. Reporting to the Minister, this role is a central point of contact for congregants, volunteers, and community members and supports the governance and outreach work of Bridge Street United Church. *Key Responsibilities* *Administration* * Provide clerical and organizational support to the Minister in a timely manner * Prepare worship service slides, letters, reports, and certificates as needed * Layout, print, and distribute weekly bulletins and promotional inserts * Maintain filing systems and the church calendar * Organize mailings with volunteer assistance * Maintain bulletin boards and coordinate pew envelope placement * Produce and distribute the weekly congregational newsletter * Maintain accurate church records, including baptisms, marriages, funerals, membership lists, and minutes of meetings in accordance with United Church of Canada standards * Manage household mailing and email lists for members and adherents * Maintain a password log for church systems and implement basic software updates * Greet and assist visitors; respond to telephone and email inquiries professionally * Coordinate facility rentals according to church policy and availability * Support community engagement initiatives and programs * Order office supplies, manage postage, and oversee office equipment maintenance * Develop and document standard operating procedures for office functions *Finance* * Process incoming payments such as rental income * Administer the approved annual budget and maintain financial controls * Complete accounts payable tasks and ensure timely payment of invoices * Maintain accurate donation records and issue income tax receipts * Assist external bookkeeping/accounting professionals with month-end and year-end procedures * Maintain supporting documentation for all financial activity * Assist committees and the Fiscal Policy Committee with financial reports, grant applications, and budgeting *Communication* * Send out congregational communications via email and social media * Maintain up-to-date contact lists and manage digital correspondence * Support church committees with publicity for programs and events * Maintain a current media contact list * Assist with the design and layout of promotional materials such as posters * Ensure church website and social media platforms are accurate, engaging, and consistent with the church?s mission * Serve as liaison between the church and the general public, ensuring timely and respectful communication *Qualifications* * Strong organizational and time management skills * Excellent written and verbal communication abilities * Friendly, professional, and able to work independently * Ability to handle sensitive and confidential information with discretion * Adaptability and responsiveness in a dynamic work environment * Proficiency with Microsoft 365 and cloud-based tools * Experience with bookkeeping or church/non-profit administration an asset * Familiarity with website and social media management preferred * Previous experience in a faith-based, healthcare, or social service setting considered an asset *Terms of Employment* * Part-time permanent position (20 hours/week) * Competitive salary, commensurate with experience and qualifications * Eligibility for pension and benefits through the United Church of Canada * Three (3) month probationary period * Employment is contingent upon a satisfactory Police Record Check ? Level 2 Vulnerable Sector Screening Job Type: Part-time Pay: From $23.00 per hour Expected hours: 20 ? 25 per week Benefits: * Company pension * Dental care * Extended health care * Paid time off Schedule: * Monday to Friday Application question(s): * Please submit a brief cover letter outlining why you are interested in joining our staff team. Work L