tax clerk

Title posted on CivicJobs.ca - Property Tax Coordinator

Posted on June 06, 2025 by Employer details District of Squamish

Job details

The District of Squamish is located in the unceded traditional territory of the Skwxwú7mesh Úxwumixw (Squamish Nation). We offer gratitude to the Skwxwú7mesh People who have lived on these lands since time immemorial.Property Tax CoordinatorExternal Job Posting Status: Regular Full-TimeWork Area: FinancePosting Date: April 15, 2025Closing Date: June 27, 2025GENERAL SUMMARYUnder the general supervision and direction of the Senior Accountant of Financial Operations, the Property Tax Coordinator is responsible for overseeing the preparation, collection and related accounting of property tax. As well as performing cashier functions from time to time. This position delivers outstanding customer service to internal and external clients and maintains positive and courteous public relations.MAIN DUTIES AND RESPONSIBILITIES Contributes to the success of our team and creation of our thriving community, by fostering the District of Squamish corporate values: Respect, Integrity, Connection and Progress. Carries out maintenance, preparation and collection of property taxes in compliance with financial bylaws, Municipal laws, policies and procedures. Prepares, processes and monitors property tax transactions to ensure proper approval for all account adjustments. Prepares and enters journal entries, upon approval. Responsible for the preparation, distribution, and collection of annual, supplementary and reminder property taxes notices. Conducts audits and resolves discrepancies in property tax accounts. Analyze BC Assessments data to identify trends. Prepares reconciliation of sub-ledgers and generates reports relating to tax. Monitors and reconciles general ledger accounts relating to tax, such as taxes receivable, tax clearing, HOG receivable, excess levies and tax appeals. Researches and provides responses to requests for information regarding property master file, assessment and tax transactions. Plans and prepares for the annual property tax sale and crown lease arrears notification. Provides assistance for permissive tax exemption tasks. Administers grant in lieu of tax and payments in lieu of tax, tracking grant receivables, and claims. Prepares statutory, compliance, and other external agency reports related to the property tax functions. Prepares year-end working papers relating to property tax accounts. Steps into the front counter role as required, including to address any complex matters prior to escalation. Provides front desk coverage and assists cashiers with more complex tax and financial questions. Provides assistance and vacation relief for both the Accounts Receivable Coordinator and Cashier positions as needed.REQUIRED KNOWLEDGE, SKILLS & ABILITIES Knowledge of basic financial functions, regulations, and rules governing municipal operations with an understanding of regulations and government programs relating to property and parcel taxation and user-fee administration. Advanced knowledge of cash receipting best practices and controls. Excellent interpersonal and communications skills and ability to interact with customers in a professional manner. Excellent time management skills, with the ability to successfully prioritize and manage multiple tasks to meet deadlines and deliverables. Strong computer skills in Microsoft Office including Word and Excel, with experience working with financial database software and electronic cash receipting systems. Ability to enter large amounts of data accurately and re-focus quickly following interruptions, with a high attention to detail. Ability to interpret data from financial records, such as payment records and general ledger accounts. Ability to work cooperatively with other departments without compromising internal controls. Ability to adapt to administrative and technological changes. Ability to interpret and comply with policies and procedures. Ability to exercise sound judgement regarding confidentiality and comply with privacy legislation. Ability to interpret regulations,