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administrative assistant
Posted on June 10, 2025 by Employer details Spartan Property Maintenance & Landscaping Inc.
Job details
We are seeking a reliable, organized, and detail-oriented Administrative Assistant to support our landscaping & property maintenance operations. This position plays a key role in keeping our office running smoothly, assisting with scheduling, customer service, billing, and general administrative tasks. The ideal candidate will be comfortable multitasking in a fast-paced, service-oriented environment. *Key Responsibilities:* ? Answer phone calls and respond to emails in a professional and timely manner. ? Schedule appointments, manage calendars, and coordinate crew dispatching. ? Maintain client records and update on job status. ? Assist with invoicing, billing, and collecting payments. ? Process new customer inquiries and maintain positive customer relationships. ? Prepare quotes, proposals, contracts, and other administrative documents. ? Order office and job site supplies as needed. ? Support payroll and time tracking processes. ? File, scan, and manage documentation both digitally and physically. ? Assist with marketing efforts (e.g. social media posts, mailers, etc.), if needed. ? Perform other administrative tasks as assigned. *Job Requirements:* ? High school diploma or equivalent; associate degree or administrative training preferred. ? 1-2 years of administrative experience (landscaping or service industry experience is a plus). ? Proficient with Microsoft Office Suite and/or Google Workspace. ? Ability to work independently as well as part of a team with flexibility to processes and information across related teams. ? Excellent verbal and written communication skills. ? Strong organizational skills and attention to detail. ? Comfortable working in a fast-paced, sometimes seasonal environment. Job Types: Full-time, Seasonal Pay: From $22.00 per hour Expected hours: 20 per week Benefits: * Flexible schedule Schedule: * Monday to Friday Work Location: Hybrid remote in Ottawa, ON K1C 2L9 Application deadline: 2025-07-01- LocationOttawa, ON
- Workplace information Hybrid
- Salary$22.00HOUR hourly
- Terms of employment Seasonal employmentFull time
- Starts as soon as possible
- vacancies 1 vacancy
- Source indeed.com #9774103493
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