Loading, please wait...

administrative assistant

Posted on June 16, 2025 by Employer details 1948 Bar & Bistro

Job details

*Summary:* 1948 Bar & Bistro is seeking a highly organized and detail-oriented *Administrative Assistant* to support the daily administrative operations of our busy waterfront restaurant. This role is vital in maintaining financial accuracy, supporting payroll, and ensuring smooth communication between departments. The successful candidate will provide direct administrative support to the *Executive Chef* and *Dining Manager*, with a focus on data tracking, reporting, and efficiency. *Key Responsibilities:* * Perform accurate and timely *data entry* for staff hours, inventory tracking, and vendor invoices. * Process *bi-weekly payroll* and maintain employee records in compliance with employment standards. * Manage *accounts payable and receivable*, including invoice coding, reconciliation, and vendor payments. * Generate and maintain *financial reports* on labor, food cost, revenue, and cash flow for management review. * Track *all staff hours and restaurant inventory* using our integrated *POS system*. * Assist in event billing, gratuity reconciliation, and ensuring accurate back-end support for catering and special events. * Maintain organized filing systems?both digital and physical?for employee records, orders, and invoices. * Provide *administrative support to the Executive Chef and Dining Manager*, including scheduling assistance and report summaries. * Coordinate with the Bookkeeper and Director of Operations to ensure timely reporting and budget alignment. *Qualifications:* * Prior experience in administration or bookkeeping, preferably in hospitality or food service environments. * *Proficiency in Sage accounting software* is required. * Strong Excel/Google Sheets skills and ability to manage POS-integrated data systems. * Excellent organizational, problem-solving, and communication skills. * Ability to work independently, maintain confidentiality, and meet tight deadlines. This role is ideal for someone who thrives in a fast-paced, team-oriented environment and enjoys supporting a high-functioning hospitality team in a scenic marina setting. *To apply:* Please send your resume and a short cover letter to jessie@1948bistro.com Job Type: Full-time Pay: From $22.50 per hour Expected hours: 34 per week Benefits: * Extended health care * Flexible schedule Schedule: * Day shift * Monday to Friday * Weekends as needed Ability to commute/relocate: * Ladysmith, BC V9G 1L7: reliably commute or plan to relocate before starting work (required) Language: * English (required) Work Location: In person