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administrative assistant, medical

Title posted on CareerBeacon - Medical Office Administrator

Posted on June 16, 2025 by Employer details Dr. Roxanne Ouellet

Job details

Join our team!At Clinique Dro, we specialize in Bio identical hormone replacement, and we believe that our team plays a vital role in improving our patients' quality of life. We're committed to delivering exceptional patient care while ensuring a positive experience for our patients.An exciting opportunity to join a supportive and dynamic team!Dre. Roxanne Ouellet is seeking a Medical Office Administrator to join the team at Clinique Dro. As a vital member of our team, the Medical Office Admin will play an essential role in within our clinic. If you have experience in administration within a health care setting and consider yourself to be a strong communicator who is organized, compassionate, and innovative, this may be the perfect opportunity for you!Key Responsibilities, as required/applicable:Coordinates patient care throughout the clinic: checking in, prepping, escorting to exam rooms, and preparing exam rooms for the next patient.Manages incoming/outgoing inquiries by phone and in person in a helpful, respectful and efficient manner.Manages and maintains clinic schedule.Provides general administrative support to the team.Maintains electronic medical records via EMR software and prepares routine and ad hoc reports using the EMR system.Processes incoming and outgoing mail, faxes and general correspondence.Helps order and re-stock office and clinical supplies, ensuring that exam rooms are stocked appropriately.Performs billing procedures (processing payments for provincial, third party, uninsured services and reconciliation).Assists with coordination of referrals to specialists, diagnostic imaging, and laboratory testing and conveys pertinent information to the patient.Performs all other related administrative tasks or special tasks.Working Conditions &amp; Location:The Medical Office Admin position requires availability to work on-site from Monday to Thursday, and the successful candidate will have the ability to work from home on Fridays, once their training has been completed.Our clinic operates Monday through Thursday from 8:00 AM to 4:00 PM and remains closed on evenings, weekends, and statutory holidays.The work hours will be Monday (8am-4pm), Tuesday to Thursday (8am-4:30pm) and Friday (8am-2:30pm). Note that the schedule may slightly vary to meet operational requirements.The clinic's team currently includes Dre. Roxanne Ouellet, 2 Nurse Practitioners, a Registered Nurse, and 1 medical office admin.The clinic will be located at 470 Ryan Street, Moncton, NB as of July 2025.Qualifications:Ability to be efficient, organized and perform a variety of tasks within a fast-paced environment while interacting effectively with patients and healthcare providers.A respectful, empathetic, and helpful individual who exhibits compassion and patience.Strong computer skills (including using the internet, electronic medical record system, MS Office software, etc.).Ability to effectively operate a phone system.Demonstrates excellent documentation skills and attention to detail.A professional individual with strong interpersonal and problem-solving skills.Self-motivated individual who can work independently and as a team.Contribute to a culture of continuous improvement by fostering a mindset of innovation, problem solving, and excellence.Ability to maintain a high regard for confidentiality and advocacy for patients.Proficiency in English and French is required.Experience/Education:Relevant post-secondary education or medical office admin diploma is an asset.Previous experience with Electronic Medical Records (EMR) is an asset.Previous related experience in a medical office environment is an asset.Knowledge of Medical terminology is required.Why you should absolutely join our team:Apply for a fantastic opportunity to join a positive, team-oriented environment where you will benefit from:A professional, positive, and inclusive work environment that strives to promote wellness.Join a collaborative, multidisciplinary team.Competitive p