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office administrator

Posted on June 17, 2025 by Employer details Bussey Porter Hetu

Job details

*Office Administrator ? Full-time, permanent position* Bussey Porter Hetu, Chartered Professional Accountants Bussey Porter Hetu is a locally owned Chartered Professional Accounting firm. We pride ourselves with providing exceptional financial, tax, and professional services. We are looking for a dedicated Office Assistant to join our team. This role is integral to the smooth operation of our office, providing administrative and executive support. You will work closely with all staff to ensure efficient and effective office management. The ideal candidate will be highly organized, detail oriented and have a friendly personality. *Responsibilities will include:* * Attending to customer inquiries; whether by phone or walk-in, in a timely and professional manner * Receiving and routing calls, aiding and directing inquiries to proper individuals * Providing administrative support to other team members within the organization * Intake of client documents including logging and scanning * Preparation of letters for yearend engagements * Assist in compiling yearend packages to clients * Retrieving documents using CRA?s online portal * Processing customer payments and issuing receipts * Processing vendor invoices and payments * Processing and issuing monthly client statements * Tracking projects in appropriate software * Prepare monthly reports assigned by the Manager and/or staff * Assist in ordering and organizing supplies and keeping the supply room and kitchen stocked and clean * Various other duties as required *Qualifications and Education Requirements* * High School Diploma with post-secondary diploma in Office Administration or an acceptable combination of education and experience * Strong skills in Microsoft Excel, Word and Outlook * Excellent written and verbal communication skills * Strong organizational and multitasking skills * Experience in providing general office administrative support (including but not limited to preparing correspondence, mail, answering phones, filing, faxing, scheduling, etc) * Data entry skills are an asset but not required * Knowledge of Sage is an asset but not required * Self-starter, highly motivated, client focused and a team player. 40 hours per week Monday to Friday from January to June and 37.5 hours per week Monday to Friday from July to December. The hourly rate will range between $19 and $21 dependent on education and work experience. Benefits: Health and Dental Benefits RRSP Match 9 Statutory holidays plus 1 personal day 4% paid vacation Parking included Business casual dress We wish to thank all applicants in advance for their interest. Only those considered for an interview will be contacted Job Types: Full-time, Permanent Pay: $19.00-$21.00 per hour Benefits: * Dental care * Extended health care * Life insurance * On-site parking * Paid time off * RRSP match Flexible language requirement: * French not required Schedule: * 8 hour shift * Monday to Friday Work Location: In person Application deadline: 2025-06-27