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pathologists' assistant

Title posted on indeed.com - Excecutive Assistant

Posted on June 19, 2025 by Employer details ZGEMI Inc.

Job details

*Job Description * *Company Description* Zgemi Inc. is a construction management and full-service general contractor. We provide design, development, renovation, restoration, and remodeling for hospitality, residential, commercial, and institutional buildings. At Zgemi, every project step will be handled by our experienced Project Managers and construction team to ensure successful completion on budget, on time, and beyond expectations. Through a close working relationship with contractors, designers, architects, and engineers, we offer innovative solutions for projects. We constantly strive to provide on-site performance, prioritizing safety, optimum planning, and coordination. *Job Purpose* We are seeking a highly organized and experienced Executive Assistant to support our senior executive team. This role is critical to maintaining smooth operations, handling both professional and personal tasks, and serving as the communication bridge between executives and internal/external stakeholders. The ideal candidate will thrive in a dynamic and fast-paced environment, demonstrating discretion, initiative, and exceptional attention to detail. *Duties & Responsibilities* · Provide high-level administrative support to senior management on both business and personal matters · Manage calendars, book travel arrangements, and coordinate internal and external meetings · Prepare meeting materials, reports, legal documents, and contracts (e.g., CCDC forms) · Handle confidential information with discretion and maintain organized filing systems · Follow up on delegated tasks and ensure timely completion · Coordinate document printing, scanning, and courier shipments · Issue WSIB and insurance certificates for projects as needed · Track and reconcile executive expenses; assist with invoice approvals and submissions · Oversee office supply orders, tech purchases, and inventory · Support IT troubleshooting and manage software accounts, subscriptions, and device setups · Maintain office security systems including access cards, cameras, and alerts · Coordinate with vendors for office maintenance, cleaning services, and aquarium upkeep · Assist with event planning, corporate gatherings, and company-wide initiatives · Organize and manage client gifts, including sourcing, packaging, and delivery · Collaborate with internal teams on marketing, branded merchandise, and promotions · Coordinate logistics for deliveries, vehicle bookings, and executive scheduling · Support front desk operations when needed and assist staff with ad hoc requests · Remain available for urgent or time-sensitive tasks, occasionally outside business hours · Willing to travel occasionally to support off-site events, meetings, or special projects *Working Conditions* · Full-time, on-site position at the Zgemi head office in Brampton, with a Monday to Friday schedule (40?44 hours/week) · Fast-paced, deadline-driven environment supporting multiple senior leaders · Requires adaptability to shifting priorities and occasional after-hours availability for urgent or time-sensitive tasks · Office-based with occasional errands or vendor coordination requiring brief travel (e.g., courier drop-offs, local purchases) · Frequent use of computer systems, printers, and standard office equipment · Physical activity may include light lifting, organize supplies, or set up for meetings and events · High level of discretion and professionalism required when handling sensitive information · Must be comfortable multitasking and balancing administrative, operational, and executive support duties simultaneously *Qualifications & Skills Required* · Minimum 3?5 years of experience as an Executive Assistant · A degree n in Business Administration, Office Management, or a related field is preferred · Exceptional organizational and time-management skills with the ability to prioritize and handle multiple tasks simultaneously · Strong verbal and written communicat