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file clerk

Title posted on CivicJobs.ca - Disclosure Clerk - Operations Support

Posted on May 14, 2025 by Employer details City of Port Moody

Job details

Disclosure Clerk - Operations SupportJob order - J0525-0648 - Temporary Full-TimeTitle Disclosure Clerk - Operations SupportCategory Police (Civilian)City Port Moody, British Columbia, CanadaJob Description Disclosure Clerk - Operations Support Disclosure Clerk, Operations SupportTemporary Full-Time The Port Moody Police Department, established in 1913, is a community-based police service with a mission to serve and protect, with excellence, the community of Port Moody. The department?s values include respect, courage, trust, integrity and accountability, knowing that it is our duty to build relationships and make space to ensure that everyone can belong.About the Position:We are in search of a skilled Disclosure Clerk, supporting our Patrol team. This is a temporary full-time position to cover a vacancy expected to be between six to twelve months, however may be extended depending on operational requirements. Reporting to the Business Systems Manager, this temporary full-time position supports our patrol division's Police members in regards to file disclosure and is responsible for completing electronic disclosure packages for Crown Counsel. The work is complex and highly technical in nature and is performed in support of criminal investigations. The position will also perform related administrative tasks as required. The hours of work for this temporary full-time position is 35 hours per week, 7 hours per day, scheduled between Monday to Friday. Non-standard hours of work may be required in keeping with operational requirements. Core Tasks: Create patrol case-file trees for all investigative files in a logical and consistent manner to ensure disclosure. Prepare electronic RTCC in accordance to the established standards and principles. Scan and prepare RTCC attachment documents. Assist with scanning, vetting and redacting investigative materials and digital evidence. Assist with ensuring compliance with current electronic naming conventions. Provide guidance and expertise in the utilization of related software programs. Assist with formatting for Judicial Authorizations in compliance with the Memorandum of Understanding (MOU). Coordinate and manage digital evidence, as well as paper and electronic forms. Assist with troubleshooting and resolving technological issues as they arise. Provide training and guidance to others regarding processes and programs related to the work.Basic Qualifications: Completion of Grade 12, coupled with recent training and/or courses related to the criminal justice system. 3-5 years of related work experience is required. Experience working in a Police environment and municipal government is considered an asset. Sound working knowledge and understanding of technology related to the work. Sound technical skills and abilities including MS Office suite of applications. Knowledge of the rules, regulations, policies and procedures applicable to the assembly, organization and consolidation of electronic disclosure packages pertaining to criminal investigations. Sound knowledge of the methods, practices and procedures used in the work and of the techniques pertaining to data entry, manipulation and retrieval. Sound working knowledge of technology used in police work as well as standard office applications with the ability to troubleshoot and resolve technological problems as they arise. Exceptional attention to detail and accuracy and ability to identify incomplete or inaccurate information. Ability to communicate effectively in English, both verbal and written. Ability to maintain effective working relationships with a variety of internal and external contacts. Ability to maintain confidentiality to ensure the integrity of the Port Moody Police Department. High degree of resiliency and coping skills when dealing with graphic forensic content. Ability to work with minimal supervision. Ability to work non-standard hours of work as operationally required. Valid BC Driver's license. Please no